Continuing-Education Audit Guide
West Virginia Nursing CE Audit Response Guide
What to do if the West Virginia Board of Examiners for Registered Professional Nurses (WV RN Board) audits your continuing education for the current renewal cycle. Built from West Virginia-specific board guidance — not generic advice.
Response window
30 days
from audit notice receipt
Records retention
4 years
required by West Virginia Board of Examiners for Registered Professional Nurses (WV RN Board)
Submission method
Mail to the West Virginia Board of Examiners for Registered Professional Nurses.
What West Virginia reviewers actually look for
- West Virginia requires 12 contact hours per renewal cycle, with 2 hours focused on drug diversion and best practice prescribing for APRNs.
- West Virginia is NLC compact.
Top reasons audit responses get rejected
- Workplace in-services without an ANCC or state-board-approved provider on the certificate (most states reject these).
- BLS/ACLS/PALS certifications submitted as CE hours — these are competencies, not continuing education.
- Journal article reading without an associated CE quiz/certificate from an approved provider.
- Courses from providers whose accreditation lapsed before the renewal cycle's start date.
- Certificates that don't state the contact hours awarded (reviewers can't credit hours they can't see).
- Courses completed BEFORE the audited renewal cycle's start date (you can't use hours twice).
- Screenshots or phone photos of certificates instead of original PDFs or printed certificates.
- Duplicate certificates for the same course title from the same provider — submit once.
Paper submission address
West Virginia Board of Examiners for Registered Professional Nurses 5001 MacCorkle Avenue SE Charleston, WV 25304
Always send by trackable mail (certified return-receipt). Keep proof of delivery for your own records.
Step-by-step: respond to a West Virginia CE audit
- 1Read the audit notice carefully. Note the renewal cycle being audited and the 30-day response deadline.
- 2Pull every CE certificate from the audited cycle. Each must show course title, accredited provider number, completion date, and contact hours.
- 3Group certificates by mandatory topic if West Virginia has them. Verify provider numbers are visible on every page.
- 4Write a brief cover letter listing your full legal name, license number, the audit reference, and a numbered inventory of attached certificates.
- 5Mail to the West Virginia Board of Examiners for Registered Professional Nurses.
Audit-ready in one click. RenewRN tracks every CE certificate, provider number, and category, then generates a West Virginia-formatted audit response packet on demand.